Board portals offer a centralised secure platform for sensitive documents. This ensures that the integrity of these files is maintained. When evaluating solutions for managing boards it is crucial to know how the security features are managed and implemented. Ask potential vendors about the infrastructure they use for internal data audits and security teams and the degree to which they are in compliance with industry-wide standards and protocols.

When selecting a provider choose a solution that is easy to master and simple to use by stakeholders who have different levels of technological proficiency especially for busy board members. Ask if the solution has been built with a variety of learning styles in mind, and provide an easy-to-use training and onboarding process to help drive adoption board privacy and increase uptake. A good solution will offer 24/7 access to support materials and other options. Board meetings are stressful enough without worrying about technological failures.

Modern board portals allow boards to be connected to the cloud, and their digital calendars are synchronized. They provide a simple interface that can facilitate streamlined meeting planning and facilitate collaboration across various locations, while keeping all relevant information in one place. This enhances engagement by removing the need to keep track of emails, sort through piles of paper, or search for documents. Agenda items, meeting minutes surveys and other items are marked as complete on the portal and immediately updated, ensuring that all parties have the most up-to-date information.