Online Board Meetings Benefits

A virtual board meeting is a fantastic method of saving time, money and energy for your non-profit organization. It data room software lets your members participate regardless of their schedules, quarantine restrictions and travel restrictions. It is important to be aware that virtual meetings can cause problems if they are not handled properly. Fortunately adhering to a few basic guidelines leads to an efficient online meeting, with a high level of board involvement and effective documentation.

Begin by creating a concise, clear agenda. Include your board members in setting the agenda. Send them a copy of it at least a month in advance to give them time to prepare. This will help keep your board members on track and ensure that all topics are discussed during the meeting.

Be sure to use video conferencing during your meetings to ensure that all participants are able to see each other. If members of the board can’t understand body language and hear each other clearly, it becomes difficult to get them engaged. Video conferencing is a fantastic way to eliminate distractions like pets, children and household motions.

Record all decisions made during the meeting, and include notes from all members who was a part of the decision. This makes your minutes more helpful to refer to later and ensures that each decision is documented in full. If you don’t document your decisions properly it could cause confusion and conflicting information later on. Make sure you have a designated person who will document all discussions and decision-making in full.