Choosing the Best Board Room Format

If you’re hosting quarterly meetings for executives or small huddle rooms for informal collaboration, the best board room format will depend on the type of discussion you’ll be having and the number of people attending. If you’d like your participants to take notes or use interactive displays, you’ll need to choose a meeting room layout that will accommodate your desired discussion style.

One of the most popular alternatives is the traditional boardroom layout which has been used in a number of films and is ideal for meetings that require collaboration and decision-making. It consists of rectangular tables that put all attendees on the same level. It is also ideal for presentations, and can accommodate both remote and in-person participants.

Another option is a hollow square layout that has four tables set up in a square shape with people seated along the perimeter. The middle is an open area where a facilitator can work. This is a great choice for meetings with fewer than 20 participants. It’s also a good option for collaborative sessions when the focus is not on making decisions, but rather sharing information or working on specific projects. This isn’t a good option for videoconferences or remote attendees.

The classroom model is great for instructive types of training workshops or sessions, however it can be uncomfortable if there’s a prolonged period of time where attendees are expected to take notes. The theatre style however is a great option for larger meetings where you’ll be giving a presentation and want to ensure that all attendees are able to view the visual presentation.