Document distribution software makes it easy to send controlled forms, documents and other data types to customers, vendors employees, vendors and other parties by automating the process. It also eliminates the requirement for physical paperwork that requires manual handling and allows users to track comments and changes through an online repository. This eliminates duplication of work as well as discrepancies or lost information. Document management software such as ImageSite and EngineBox can receive digital documents, paper-based files, and other inputs via different applications and devices. The software can be scaled to meet the requirements of expanding organizations and incorporate tools such as electronic signatures, data capture, and workflow automation.

The program allows you to create a single source of truth for your documents, and it gives you control over the version. This means that if you have several versions of the same document that are scattered throughout your programs or https://dataroomslab.com/“data-room-solutions”-can-help-company-maintain-the-security-of-data-and-keep-it-confidential/ folders, you can easily locate the most recent version within the document management system. This can save your organization time and money.

This is particularly relevant for projects in the engineering and construction industry, where a lot of project documents undergo a number of alterations during their lifetimes. It is crucial for project stakeholders to be able to access quickly the latest versions of these vital documents. You could waste valuable team members‘ time scouring through multiple folders, email boxes and devices to find the most current version of a document.